Vintage wedding inspiration

How to win at wedding fairs – Choosing a fair

Welcome

Welcome to the first in our new series of posts to tell you everything you need to know about wedding fairs.  This edition covers an introduction to fairs and how you should choose which fairs to exhibit at.

In the forthcoming weeks we will cover;

Preparing for the fair

On the day

The follow up

Introduction to wedding fairs 

As a wedding supplier, you most likely get a lot of your business from wedding fairs. Or if you’re new to the industry you might be wondering if you should be appearing at these events. Whether you don’t have a high street presence at all, or you just want to supplement it a little, wedding fairs are the best way to get in front of potential customers.

So how do you go about choosing a fair, how much should you be paying, why aren’t you getting any business from the fairs you have done and what on earth should you do with your display.  This series will answer all these questions and more.

But first here is a little bit of info on wedding fairs in general for those who are new to them.  Wedding fairs allow wedding suppliers to exhibit their services or products, in return for a fee at a fair or exhibition type event. Brides and grooms to be, then visit the fair to book suppliers for their wedding.

Fairs are generally run at wedding venues or exhibition spaces. They may be run by the venue themselves, or by an external dedicated wedding fair company (more about this later).

So you’ve decided to take the plunge and exhibit but what now?

 

 

How to choose a fair?

Location, location, location 

You local area will now doubt offer a large number of wedding fairs. First of all decide on the area that you can realistically cover.  Don’t just think about where you want your potential customers to be located and where they are likely to be getting married, also think about your time and expense on the day of the fair.

Wedding fairs can be very time consuming so you need to factor in how long it will take you to get there and how much it will cost you in petrol.

 

Venue or company run?

As I said earlier, fairs are run by wedding venues or private companies.  Private companies will hold fairs at some wedding venues, but also perhaps other types of premises such as exhibition spaces.

Venue run fairs tend to feature a venue’s preferred suppliers (those suppliers they recommend their couples use) as well as other suppliers. If you are on a venue’s preferred supplier list it is advisable to attend their fairs whenever possible as this will keep the relationship you have with the venue strong.

Independent companies may focus on a particular theme such as vintage, outdoor or boho.  If you think you appeal to a certain type of bride then I would definitely recommend choosing a fair that focuses on your style. This will not only mean that you will fit in well, the potential customers will suit you, but also that you will meet like-minded suppliers and this can be great for networking.

How much should I be paying?

I would say that anything between £50 and £300 is normal for a one day wedding fair at a venue or smallish exhibition space.  For these prices you’d be expecting to meet around 25 to 250 brides to be (this is a really rough estimate as it varies so much). Large national shows such as the NEC charge in the thousands but you will be expecting to meet thousands of potential customers for this price. Remember, as with anything you get what you pay for and quality of visitors on the day is as important as quantity.

 

Other points to consider?

A few other small points to consider when you’re about to book a far.

Are there parking fees as you’ll need to factor these in to you costs for the day.

Is access to building easy (can you fit your ten foot backdrop through the door?)

And finally how much space will you be allowed?

 

 

Next time…. Preparing your stall.

 

 

 

 

pexels-photo-169190-large

Festival Chic Wedding Fair

Last weekend we held our second Festival Chic Wedding Fair.  This unique fair was the first (and the only)  of its kind in Warwickshire and Birmingham.  The fair was held in Coleshill, Birmingham at the home of the amazing Deckerdence Bus Bar Marquee.

We welcomed 151 brides and more than 400 visitors.

This outdoor fair featured Deckerdence, tipis, a marquee, bell tents, food & drink, live music and a whole host of exhibitors.  We  work hard to create a real festival feel so it was great to see people relaxing in the sun, having fun in the photo booths, enjoying the food & drink and kids playing in the grass.  Of course that was all in between the time they spent chatting to our 50 exhibitors who all cater for outdoor, festival, tipi, boho, garden or marquee weddings.

Outdoor weddings are becoming soooo popular and our fair reminded us why. Couples get so much flexibility with an outdoor wedding. You can choose the size of your structure, your caterers, your timings, even your own ceremony. They are also great for children.

Here a few photos from the day  x

 

default featured images

Vintage Chic Wedding Fair comes to Stratford Upon Avon!

On Sunday 13th March, we held the Vintage Chic Wedding Fair at a new venue for us – the stunning Ettington Park Hotellocated in Stratford Upon Avon. The neo-gothic mansion provides the most luxurious surroundings and it suited our hand chose, high quality exhibitors perfectly.
unnamed (12)
As well as having indoor suppliers within the beautiful hotel, we also were able to take advantage of the stunning grounds as we also had outdoor exhibitors which included vintage vehicles, the stunning Deckerdence bus bar marquee and the cutest caravan called Edna to help inspire any lovely brides-to-be looking to have an outdoor vintage wedding. It was great to see visitors enjoying these exhibitors in the spring sunshine!

unnamed (1)   unnamed
As well as helping our visitors with details such as photographers, wedding cakes, bridal hair and make-up, decorations and more, Boho Bride ran a Bridal catwalk show within the breathtaking long gallery. Bookcase lined walls, stained glass windows and imposing stone fireplaces – it was the perfect setting to show off such elegant vintage dresses.
unnamed (5)  unnamed (2)
Live music was provided by the D Day Dolls and the classical Nero String Quartet throughout the day which really helped to create a vintage feel all day!
unnamed (9)
We were pleased to see so many of attend the Vintage Chic Wedding Fair in Stratford Upon Avon and to see how many of received practical and inspiration advice from a number of exhibitors. The Vintage Chic Wedding Fair is all about you getting inspired for your wedding day! Thank you to everyone who came along whether visiting or exhibiting!

Our next fair will be something a little different! We’ll be holding a Festival Chic Wedding Fair on Sunday 15th May 2016 to help all of you brides and grooms looking to have a festival, garden party, boho, tipi or marquee inspired wedding.

10838027_930445927004905_264957450689976292_o

 

To find out more please visit our website and social media channels: Facebook, Twitter, Instagram and YouTube

default featured images

Vintage Chic Wedding Fair comes to Leamington Spa!

On Sunday 28th February, Vintage Chic Wedding Fair made its way to the Royal Pump Rooms situated in the heart of Leamington Spa.

We welcomed over 30 hand chosen, creative and super stylish exhibitors who spent the day helping our 106 Brides plan their vintage inspired wedding day. From beautiful flowers to chic fascinators, unique bouquets to elegant bridal gowns and vintage music from The Glamophones to make-up, we had it all.

2327

As well as helping Brides with the finer details for their big day, we also took to the Jephsons Gardens where we held our Bridal Catwalk show. Royal Leamington Spa Venues also run events at the spectacular Jephsons Brasserie within the gardens, as well in the Royal Pump Rooms. The gardens really have to be seen to be believed and we were lucky enough to hold our catwalk within the Brasserie, which overlooked the beautiful garden. With help from our suppliers M Style Creations and Elegantly Finished Events, the catwalk looked very elegant.

814

The elegant dresses showcased at our Bridal Catwalk, supplied by Boho Bridesuited our vintage inspired fair perfectly. A range of Boho Bride’s wedding gowns and accessories from top British designers were modelled, including 50s tea length dresses and light floating boho styled dresses. Our lovely models also walked down the aisle with unique bouquets provided by Bouquet Chic Unique and Lisa Drinkwater FlowersCrawford and Jayne’s had also done a really great job with the hair and make-up.

2    2625

Throughout the event, Vintage Wedding DJ really helped to create a vintage feel as they took us back in time with some great vintage music.

Thank you to everyone who had attended the fair in Leamington Spa! We were really pleased with how many of you enjoyed the event, and we are super happy with how many people we were able to help. With a number of exhibitors in one place, the Vintage Chic Wedding Fair is a great place to get some vintage inspiration for your wedding day. If you didn’t get the chance to attend the event – worry not as we are coming to Stratford Upon Avon on Sunday 13th March.

12466261_903626846353480_5700240964476950949_o

You can purchase tickets from our website – http://www.vintagechicweddingfair.co.uk/tickets.php

Find out more on our social media pages – Facebook,  Twitter and Instagram.